Rules and regulations for running a madrasa
Madrasa is essential for preserving religion in the world. But a madrasa can only serve to protect religion when all those involved in the madrasa follow the correct principles and run the madrasa according to the correct principles. Otherwise, neither the religion will be protected nor will we improve ourselves, but rather, nothing will happen except wasting time and money. So that every madrasa can become a fortress for protecting religion, below are some brief guidelines for the madrasa committee, students, teachers and muhtamim. May Allah Ta’ala grant us the ability to act on the above discussion!
1. Whether we are the managing committee of the madrasa and whether we are muhtamim or ordinary teachers, we have to do two things for our own spiritual development.
a. One should seek the company of a righteous elder and by establishing a good relationship with him, one should strive to be free from the ten diseases of the heart and to acquire ten virtues.
B. One should strive to preach and preach for the advancement of one’s faith and actions. Because as long as a person does not think about his own progress, no matter how much he thinks about the Ummah, nothing will be accomplished by him. It is important to know very well that if a person does not think about the advancement of his faith and actions, Allah will not take the work of Islam from him. In fact, the intention will be for his own progress, and through this, the progress of others will also be achieved. If one tries to correct others without thinking about himself first, arrogance will be revealed from him at the very beginning. And Allah Almighty does not accept the service of religion from the arrogant.
2. Is our madrasa a living madrasa or a dead madrasa? A dead madrasa is a madrasa where all the efforts of the teachers are limited to the students; They have no thought or effort for the religious progress of the outside people.
A madrasa is established in the name of the students and is run through money. Students and money will come from the people. And the people will give them these only when we work for them and there is religion in them. And this is the basic principle, if you want to get something, you have to give something. If you don’t give them anything, you will only ask, then you will not get anything. A madrasa that only works after the students and does not work outside is a dead madrasa. And a madrasa that works on the students and also works on making the faith and deeds of the outside people correct and the Quran correct, teaching important matters, etc. is a living madrasa. For the religious progress of the people, the Madrasa Director and Asatizai Keram can work in the following ways:
They will work on the general public and the local people in two lines:
(a) On the line of Tabligh.
(b) On the line of Dawatul Haq.
They will teach faith through Tabligh and work on all acts through Dawatul Haq. For example, training in performing prayers, fasting, zakat, Hajj, marriage, shrouding and burial, etc. according to the Sunnah. Through Tabligh, the faith of the people will be strengthened and the interest in action will be created among them. And through Dawatul Haq, their actions will be pure and in the Sunnah way and they will learn to read the Quran correctly.
If necessary, they will give each village in the vicinity the responsibility of a teacher. They will send the people of that village to Tabligh. The practitioner will teach the Sunnah of ablution and all the practices through the mask. He will make them memorize the Quran through chalk slate in 2/3 months in the Noorani method. After 2/3 months, he will work in the neighboring villages in stages. In this way, no one in any village will be against the madrasa; rather, every person will come in favor of the madrasa. And in this way, the madrasa will be a living madrasa. Otherwise, the madrasa will remain dead.
Not only will we teach the children; we will also have to make the bearded ones, whose time has come to go to their graves, students. The Muhtamim Sahib will supervise everywhere. He will supervise how much work a teacher has done. And he will interview all those villagers. The responsible teachers will go to their respective areas and offer the Asr prayer and will do that work until Maghrib.
Students should be worked on in two lines:
(a) Ta’lim.
(b) Tarbiyat.
Ta’lim means teaching the book and Tarbiyat is imprinting the printed texts of the book on their bodies, that is, shaping their practical life, which is called Shiksha-Diksha in Bengali. For this, the teachers should be ‘Suhbat Yaftah’ and arrangements should be made for the students to sit in the company of the Haqqani Sheikh.
How to keep the accounts of the madrasa:
Another important thing in running the madrasa is to keep the accounts of the madrasa very strong. Whoever donates to the madrasa should spend the money for that purpose. At no time should the money from the zakat fund be brought directly to the salary fund or spent on construction. The money should be spent according to the account. If the expenses are made in a wasteful manner, then no student of that madrasa will be a follower of Allah. If the resources of a madrasa are not used properly, then a true scholar will not emerge from it.
No one can knowingly take someone’s forbidden money. It is known that the entire wealth of a person is forbidden, so it cannot be taken. Yes, if you take it, it should be used for toilet purposes. If you pay your salary with this money or spend it on Lillah boarding, the student will not develop. You must keep a proper account of income and expenditure.
However, it is permissible to take a temporary loan from the Lillah fund for another fund. However, it must be returned. Or if you know how to do Shariah transactions in the correct manner, you can do so. Do not resort to conventional hilarity, which wastes people’s Zakat and sacrifice.
Our teachers have said that a madrasa is a religious institution where two things are properly preserved. 1. Protecting the children of Muslims through proper education and upbringing, i.e. teaching them knowledge and deeds.
2. Safeguarding the donations of Muslims through proper use. That is, spending the funds in the right way. and keep an account of every penny. Every income must be through a receipt, and every expenditure must be through an expense voucher. No money will be deposited in the madrasa without a receipt. All money will enter the madrasa through a receipt and will leave the madrasa through an expense voucher. There will be a cash book, from which the ledger will go to the ledger book.
Hakimul Ummat Ashraf Ali Thanvi (may Allah have mercy on him) said, “There are four people involved in cash so that there is no fraud in the assets of the madrasa.” The explanation of which is as follows:
1. Muhtamim or Nayeb Muhtamim: His job is to approve the voucher. In this way, he will see whether this expense is necessary at all or how little money it can be done nicely. This will be examined and verified by the Muhtamim or his Nayeb.
2. And someone from the committee will be given the responsibility of signing the voucher once a month or a week. Then that will be the final approval.
3. The person who will be the cashier will have money deposited through receipts and expenses will be incurred through approved vouchers. After checking the receipts, he will deposit the money in the account on the deposit side. And the vouchers that have been approved will be written on the right side of the account on the expense page. Deposits should be written on the left side of the account, and expenses on the right side. The cashier will have his own account, which is called a journal or raw account. This is to keep his own accounts in order so that he does not have to pay subsidies from his pocket. Those who will be in this position will have to take very good care that they do not give money to anyone without writing about the expenses in the account. They will never give money in advance thinking that they will withdraw it from the account later. Because, later, they may not remember, then the money will have to be paid from their own pocket.
The cashier will write a daily income and expenditure account to see how much he has in hand today. This is called the daily balance. Cash will be received every day. Because at any time, the Muhtamim or someone from the committee can ask, “Cashier Sahib! How much cash do you have in hand today?” He will immediately say, “I have this much in hand today.” In this way, he will occasionally check whether the cash is correct or whether the cashier is making personal expenses from there.
4. Accountant: He will have a fixed account of the madrasa and a ledger book. In the cash book, all the money received through receipts is on the left side, and all the expenses are on the right side, and no distinction is made here. But when these go to the ledger book, both the deposit side and the expense side will be in the ledger separately. Several pages will be allocated for each account in the ledger book and there will be an index with page numbers.
The cashier will give the receipt book and expense vouchers of all the money received today and all the money spent through vouchers to the accountant tomorrow. He will not give him his personal account book. Don’t even show him, it is absolutely forbidden.
The accountant will look at the receipt and write the deposit side and look at the expense voucher and write the expense side. After that, he will add and subtract to find out the cash in hand. Then the two of them will exchange views, brother! How much is your cash in hand? Then the cashier will say, I have this much today. The accountant will say, I also have this much, if both of them agree, it is okay. And if there is a discrepancy, then one of them will be considered to have made a mistake and both of them will reconcile the accounts a second time and correct the mistake.
The muhtamim or accountant will not have money. The cashier will have money. In short, there will be two people in the approval process, one in the cashier, and one as the accountant, a total of four people. If these four people are involved in the accounting work, then not a single taka of the madrasa can ever be used illegally. If four people agree, it is possible to steal money, but it is not easy for four people to agree. Four people will not be misled at the same time. Generally, the accountants in madrasas are cashiers, they have two inside one. All the problems are arising due to this.
Keep the accounts properly throughout the year and get the accounts audited by a government-approved audit firm at the end of the year. Then there will be no more liability. No one will be able to complain about money being misappropriated. May Allah protect us.
In short, if we run the madrasa in the right way like this, for ourselves, for the students of knowledge and for the people of the area, then the religion will be shocked in the area. All people will become religious, there will be no student crisis and financial crisis in the madrasa, Insha Allah! May Allah grant us the tawfeeq of action! Amen.
Author: Mufti Mansurul Haq Hafeez
